Reporting to the Chief Executive Officer, the Controller will lead all day-to-day operations of the finance department, including budget development and analysis, accounts payable and receivable, general ledger, payroll, relationship management with banks and other vendors, and audit preparation.
The Controller will be charged with identifying new opportunities to improve efficiencies, eliminate backlogs, and respond proactively to other department needs. Analyze existing processes and systems and work closely with the CEO and executive management team to streamline current systems, leverage new information technology, and establish standard operating procedures that provide maximum benefits to all parties involved.
Strategic Financial Management
- Oversees the establishment of accounting policies and procedures in accordance with generally accepted accounting principles, proper controls and the requirements of funding source contracts.
- Manage all accounts, ledgers, and reporting systems ensuring compliance with appropriate GAAP standards and regulatory requirements. Maintain internal controls safeguards for the receipt of revenue, costs and both program budgets and actual expenditures.
- Collaborate with members of the leadership team in drafting, reviewing and verifying accuracy of annual program budgets.
- Manage cash flow and forecasting for SHIELDS.
- Optimize the handling of banking relationships and initiate appropriate strategies to enhance cash positions. Initiates and maintains effective working relationships with banks and other financial institutions to ensure the Agency receives proper service; maintains effective working relationships with the programs and financial representatives of funding agencies as appropriate.
- Provides direction to the general accounting functions including payroll, accounts receivable and payable, and the general ledger; development and production of management information/financial reports; financial and operational audits; cash management, investments and insurances.
- Prepares for/assists with all County, State, and organizational audits; responds to audits; implements changes/procedures as necessary; and ensures that all County, State, Federal, and other required reports are completed/submitted on a timely basis.
- Provides oversight and direction to the annual budget process, provides advice and guidance to program managers; implements and controls expenditures to ensure compliance with approved budget and contracts. Oversee budgeting, and the implementation of budgets, so as to monitor progress and present financial metrics both internally and externally.
- Interprets the financial details and requirements of contracts and grants in order to develop compliant procedures and policies.
- Directs preparation of financial analyses, documents and reports required to meet agency and/or regulatory reporting requirements; ensures all funding sources are provided with accurate, complete and timely reports in accordance with contracts.
- Directs the preparation and filing of necessary tax schedules in a timely manner, ensuring accuracy and completeness of data.
- Provide the necessary training and development for staff. Identifies staff training needs and ensures staff participate in appropriate training; monitors results of training to ensure department goals are met.
- Manage work load issues effectively to create a workplace that increases staff retention, and strengthens communication within and outside the department.
- Works with the CEO and executive management team in developing, implementing and monitoring short term and long range financial plans and budgets; advises on the financial implications of strategies.
- Performs managerial duties including interviewing applicants for employment; sets, assigns and reviews progress of goals; conducts performance appraisals and recommends/approves salary increases; and develops higher levels of expertise in staff by encouraging further education, participation in seminars and providing learning opportunities within the organization.
- Ensures employees are trained and are compliant with Agency policies and procedures.
- Supports the programmatic, financial goals of SHIELDS.
- Markets organization goals to subordinate staff.
- Participates as a member on various management committees to assure timely information, planning, and problem solving.
- Develops and implements methods to improve fiscal soundness and control expenses.
- Actively works with other management staff in support of organization goals.
- Performs related duties as required.
The incumbent is responsible for directing and managing a large staff, most through subordinate directors and managers.
- Practitioner of “Supervision for Success” Principles and ensures practice throughout program.
- Encourages and facilitates staff growth/career development.
- Bachelor’s Degree in Accounting required; Masters preferred.
- CPA REQUIRED
- Prior nonprofit finance experience with a successful track record in a senior financial management role for at least 10+ years is essential. At least five years of experience as a Controller or equivalent, in a nonprofit organization with a budget of at least $20 million, 300 plus employees and multiple facilities. Knowledge of A122 and A133 circulars required.
- Demonstrable experience in creating and driving the analytical framework for planning and managing organizational change; ability to anticipate the infrastructure and systems needs in a complex, multi-site nonprofit.
- Exceptional management skills.
- Recognized success in developing and monitoring systems to manage both internal operations and programmatic work that involve high levels of collaboration, particularly with program managers, administrators and senior leadership.
- An accessible, visible and flexible management style that inspires trust and confidence in staff to work and well together.
- Keen analytical, organization, and problem solving skills that support and enable sound decision making in a complex organization; demonstrated resourcefulness in setting priorities and guiding investment in people and systems.
- Direct and concise communication skills. Active listener. Ability to translate complex financials concepts to individuals at all levels including finance and non-finance managers.
- Technology savvy with the ability to manage data for financial reporting quickly and effectively.
- A working knowledge of accounting in accordance with generally accepted accounting principles, grants and government contract accounting. To include significant experience in or knowledge of nonprofit accounting, sophisticated fund and grant accounting compliance and reporting.
- Personal qualities of integrity and credibility, and a commitment to the mission of SHIELDS.
- Crisis management skills and ability to develop appropriate contingency plans; demonstrated ability to maintain broad business focus while addressing details
- Current California driver’s license and a driving record acceptable to the Agency’s insurance carrier